Title:  Executive Assistant

MISSION / SUMMARY:

General responsibilities of an Executive Assistant include handling office tasks and administrative duties, such as directing communications between colleagues and customers, managing executive calendars, organizing schedules and events or meetings (including audio & visual and meals), booking travel, completing T&E reports, managing files, entering data and processing invoices. Some EAs are especially engaged in taking detailed meeting minutes and preparing visual aids such as PowerPoint decks.  Various other tasks are frequently assigned by their managers. 

JOB FUNCTIONS: Job functions include but are not limited to the following.

• Must work within and adhere to the company’s core values of Integrity, Respect, Accountability, Relationships and Teamwork. 

DELIVERABLES

• Calendar Management
• Travel Arrangements & Planning (International & Domestic)
• Local Transportation Scheduling (Limo & Sprinter Schedule)
• T&E Expense Reports
• Meeting Planning & Event Host
• Material Preparation & Printing (Letters, PowerPoints, etc.)
• Meal Coordination
• Invoice Processing / Check Requests (For Assigned Functions)
• Vendor Contract Processing (For Assigned Functions)
• Other projects/work as assigned. 

BACKGROUND / EXPERIENCE:

• Demonstrated experience as a proactive executive partner in a face paced work environment. 

EDUCATION / KNOWLEDGE:

• Four-year degree preferred or equivalent combination of education and experience.
• Compensatory closely related work experience required in lieu of degree. 

SKILLS:

• Office management and coordination.
• Microsoft O365 Suite (MS Team, PowerPoint, Word, Excel, and Outlook).
• Event planning.
• Project management.
• Customer relationship management.
• Effective gatekeeper and liaison.
• Must be skilled at multi-tasking.
• Proactively develop solutions.
• Deliver timely results. 

SCHEDULE DEMANDS:

• General schedule is an 8-hour M-F assignment, however, employee must be willing to work alternate schedules occasionally; that may include early mornings, nights, and/or weekends and be punctual while doing so.
• Occasional overnight travel to include flying, driving, riding or by rail. 

PHYSICAL DEMANDS:

• Sitting or standing for extended periods of time up to 8-hours.
• Occasional Lifting up to 20 lbs.
• Reading computer screen or other electronic devices.
• Use of various office hand and electrical tools or equipment.

KEY COMPETENCIES:

• Integrity & Trust
• Action Oriented
• Comfort around higher management
• Composure
• Customer Focus
• Organizing
• Priority setting

Required Skills

• Office management and coordination.
• Microsoft O365 Suite (MS Team, PowerPoint, Word, Excel, and Outlook).
• Event planning.
• Project management.
• Customer relationship management.
• Effective gatekeeper and liaison.
• Must be skilled at multi-tasking.
• Proactively develop solutions.
• Deliver timely results. 

Required Experience

 At Graphic Packaging International (NYSE: GPK), we produce the box you may have poured your child's cereal from this morning, the microwaveable tray that heated your lunch, the paper cup that held your coffee throughout the day, and the carrier of those bottles of craft beer you may enjoy tonight! We're one of the largest manufacturers of paperboard and paper-based packaging for some of the world's most recognized brands of food, beverage, foodservice, household, personal care and pet care products. Headquartered in Atlanta, Georgia, we are a team of collaborative, innovative, passionate individuals who are committed to providing consumer packaging that makes a world of difference. 

With almost 18,000 employees working in more than 70 locations in North and South America, Europe and the Pacific Rim, we strive to be an environmentally responsible leader in our industry and in the communities where we operate. We are committed to workplace diversity and offer compensation and benefits programs that are among the industry's best to reward the talented people who make our company successful. 

If this sounds like something you would like to be a part of, we'd love to hear from you. Learn more about us at www.graphicpkg.com.

Inspired Packaging. A World of Difference. 

 Graphic Packaging is an Equal Opportunity Employer. All candidates will be evaluated on the basis of their qualifications for the job in question. We do not base our employment decision on an employee's or applicant's race, color, religion, age, gender or sex (including pregnancy), national origin, ancestry, marital status, sexual orientation, gender identity, genetic identity, genetic information, disability, veteran/military status or any other basis prohibited by local, state, or federal law. Click here to view the EEO is the Law Poster