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Title:  Paralegal (Sr. Legal Administrator)

Requisition ID:  10690-159

Atlanta, GA, US, 30328

Category:  Law
Travel:  No Travel Required
Pay Grade:  93

Focus of the Position:

  1. Assist in the maintenance of SEC Filings for all relevant legal entities and designated individuals; ensure proper Section 16 reporting to include:
    • Draft, coordinate and proof Forms 3, 4 and 5. Work with SEC counsel on Forms 8-K and Proxy Statements, as well as other SEC filings, with strict attention to detail, especially with respect to formatting tables and charts.
    • Manage content and distribution of Director and Officer Questionnaires.
    • Coordinate equity compensation information with Human Resources Department to ensure proper Section 16 reporting.
    • Assist with New York Stock Exchange (NYSE) annual affirmations and other periodic fillings.
    • Serve as primary contact for inquiries from company employees and former employees regarding employee equity holdings.
    • Assist Treasury Department in reconciliation of the Company’s Share repurchases.
    • Assist with all public-entity Board and Committee meetings, as required, including uploading meeting materials on the Company’s Board of Directors information portal, Diligent, etc.
  1. Provide Corporate Secretary Support including the management of domestic and international subsidiary information:
    • Circulate documents for signatures, obtaining or coordinating notarization, apostilles or other certifications as may be required; disbursement of final documents to subsidiaries or outside counsel.
    • Maintain and administer the system for the filing of state-required Annual Reports, i.e. the Corporation Services Company (CSC) Incspot database which also tracks all the Corporation’s subsidiary ownership (domestic and international), officer titles held and other documents as well as good standing information.
    • Maintain and ensure that all our subsidiary entities remain in good standing with d/b/a names properly registered.
    • Primary contact for general correspondence from various secretaries of state and/or federal regulatory agencies. Review incoming correspondence from such regulatory agencies, determine relevance and priority for the Companies, and escalate, if necessary.
    • Assist with scheduling of subsidiary Board and Committee meetings and preparation of materials for Board and Committee meetings. Assist in preparation, distribution, and execution of minutes, incumbency certificates and unanimous consent resolutions for Board or Committee actions when necessary.
    • Update and record subsidiary director, officer and other position appointments and changes, registered office changes, etc. and utilize Diligent for Corporate Governance communications and document retention regarding Boards and Committees.
    • Maintain Law Department’s copy of minute books and files for each subsidiary.
  2. Prepare and maintain entity organization charts on a quarterly basis and providing to Auditors and others, as appropriate; ensure all international subsidiary information remains current and properly filed and organize corporate governance documentation, including, but not limited to; biographical affidavits and data cards of key management personnel and Board and Committee members, and officers.

  3. Track and report Board of Directors’ compensation and attendance at Board and Committee meetings, expenses and equity compensation grants on a quarterly basis. Prepare and analyze annual Director Assessment.
  1. Provide support on special projects as assigned and prepare/revise general correspondence, memoranda, reports, PowerPoint presentations and other legal documents for attorneys and executives as requested. 
  1. Assist others within the Law Department as needed.


  • Familiarity with and understanding of legal concepts relevant to an in-house corporate legal practice and a minimum of 5 years’ experience as a paralegal in a corporate law environment strongly preferred
  • Bachelors’ degree required; Paralegal certificate preferred
  • Familiarity with Section 16 filings, Diligent, CSC and RR Donnelley’s on-line filing system, a strong plus
  • Excellent communication, writing, grammar and proofreading skills including the ability to communicate concepts and issues effectively with all levels of staff and management
  • Extreme attention to detail and organization producing highly accurate work product
  • Display confidence in personal abilities and professionalism in this position
  • Display good judgment and discretion in completing work assignments
  • Demonstrate ability to handle multiple tasks while at the same time determining priorities for those tasks and meet required deadlines in a fast-paced environment
  • Must be a team player and have the ability to work independently and be self-motivated
  • Strong proficiency in technology, including Word, Outlook, Adobe, PowerPoint, and Excel



Required Experience

At Graphic Packaging International (NYSE: GPK), we produce the box you may have poured your child's cereal from this morning, the microwaveable tray that heated your lunch, the paper cup that held your coffee throughout the day, and the carrier of those bottles of craft beer you may enjoy tonight! We're one of the largest manufacturers of paperboard and paper-based packaging for some of the world's most recognized brands of food, beverage, foodservice, household, personal care and pet care products. Headquartered in Atlanta, Georgia, we are a team of collaborative, innovative, passionate individuals who are committed to providing consumer packaging that makes a world of difference.

With almost 18,000 employees working in more than 70 locations in North and South America, Europe and the Pacific Rim, we strive to be an environmentally responsible leader in our industry and in the communities where we operate. We are committed to workplace diversity and offer compensation and benefits programs that are among the industry's best to reward the talented people who make our company successful.

If this sounds like something you would like to be a part of, we'd love to hear from you. Learn more about us at www.graphicpkg.com.

Inspired Packaging. A World of Difference.

Graphic Packaging is an Equal Opportunity Employer. All candidates will be evaluated on the basis of their qualifications for the job in question. We do not base our employment decision on an employee's or applicant's race, color, religion, age, gender or sex (including pregnancy), national origin, ancestry, marital status, sexual orientation, gender identity, genetic identity, genetic information, disability, veteran/military status or any other basis prohibited by local, state, or federal law. Click here to view the EEO is the Law Poster.