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Title:  HR Administrative Assistant

Requisition ID:  17808-159
Location: 

Elk Grove Village, IL, US, 60007

Category:  Administrative Support
Travel:  No Travel Required

Job Title:

Administrative Assistant

Location:

Elk Grove Village, Illinois

Department:

Plant General

Job Code:

 

Reports to:

Plant Manager

Level/Grade  

 

Type of position:

X    Full-time

  Part-time

 

FLSA:

  

  Salaried -  Nonexempt

  

POSITION PURPOSE

The person who occupies this position reports to the Elk Grove Plant Manager and has primary accountability for the overall success, effectiveness, and efficiency of the SAP computer system for purchasing, processing of goods and services needed for Large Format, Small Format and Digital Department.

JOB FUNCTIONS

Duties include but are not limited to front desk reception, fielding telephone calls, receiving and directing visitors, coordinating site visits, maintaining the general appearance and functioning of common areas, including break room , supply area, and conference rooms.

The incumbent is also responsible for ordering office supplies, processing accounts payables, and the sorting and handling of incoming and outgoing mail, Fed Ex, and other packages and deliveries. In addition to excellent customer service skills, the incumbent must possess problem solving and organizational skills. Be proficient in Microsoft Office, be detail focused and be able to converse and present themselves professionally.

 

 

JOB SPECIFICATIONS

  • Supports general business operations through the completion of administrative tasks.                                                                                                                                                                                          
  • Switchboard Operator
  • Meets and greets Visitors and Contractors
  • Supports SQF Certification and HSE Visitor Safety Practice compliance.
  • P-Card Purchaser and process in ESP (credit card reconciliation)
  • Requisitioner in SAP for PO’s, and process check requests in Readsoft.
  • CLM (Process Vendor contracts)
  • Administrator for Staples and FedEx. Contact for postage and postage equipment. Contact for printer/copiers, Ricoh Support., Contact for Carpet cleaning service.
  • Notary Public, Handling of Service of Process Procedures, Handling of Checks, Customer and Miscellaneous- forms to Accounts Receivable- mail to Lockbox.
  • Maintains accurate and up-to-date human resource files, records, and documentation.
  • Answers frequently asked questions from applicants and employees relative to standard policies, benefits, hiring processes, etc.; refers more complex questions to appropriate senior-level HR staff or management.
  • Maintains the integrity and confidentiality of human resource files and records.
  • Performs periodic audits of HR files and records to ensure that all required documents are collected and filed appropriately.
  • Provides clerical support to the HR department.
  • May assist with payroll functions including processing, answering employee questions, fixing processing errors, and distributing checks.
  • Acts as a liaison between the organization and external benefits providers and vendors, which may include health, disability, and retirement plan providers.
  • Conducts or assists with new hire orientation.
  • Assists with planning and execution of special events such as benefits enrollment, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.
  • Record Retention and East Bank Storage- offsite storage
  • Front Lobby Monitor, Welcome and other current company information (Power Point)
  • Welcome/Assist new employees- nameplates, mail slots, phone list, and other general information and office support needs. 
  • Ensures important office services information is communicated to staff and other important internal and external contacts; ensures that communication channels are established and used so that important information is exchanged as needed.
  • Performs other duties as assigned.
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    * “Commonly associated” is not intended to mean always or only. There may be different experiences that suggest other ways or circumstances where reasonable changes or accommodations are appropriate.

    DISCLAIMER

     

     

     

    The above statements are intended to describe the general nature and level of work being performed by employees assigned to this job.  They are not intended to be construed as an exhaustive list of all responsibilities, duties, and skills required for this job. This job description is not an employment contract, implied or otherwise.  The employment relationship remains at-will.

    Graphic Packaging is an Equal Opportunity Employer. All candidates will be evaluated on the basis of their qualifications for the job in question. We do not base our employment decision on an employee’s or applicant’s race, color, religion, age, gender or sex (including pregnancy), national origin, ancestry, marital status, sexual orientation, gender identity, genetic information, disability, veteran/military status or any other basis prohibited by local, state, or federal law.

     


    Required Experience






    At Graphic Packaging International (NYSE: GPK), we produce the box you may have poured your child's cereal from this morning, the microwaveable tray that heated your lunch, the paper cup that held your coffee throughout the day, and the carrier of those bottles of craft beer you may enjoy tonight! We're one of the largest manufacturers of paperboard and paper-based packaging for some of the world's most recognized brands of food, beverage, foodservice, household, personal care and pet care products. Headquartered in Atlanta, Georgia, we are a team of collaborative, innovative, passionate individuals who are committed to providing consumer packaging that makes a world of difference.

    With almost 18,000 employees working in more than 70 locations in North and South America, Europe and the Pacific Rim, we strive to be an environmentally responsible leader in our industry and in the communities where we operate. We are committed to workplace diversity and offer compensation and benefits programs that are among the industry's best to reward the talented people who make our company successful.

    If this sounds like something you would like to be a part of, we'd love to hear from you. Learn more about us at www.graphicpkg.com.

    Inspired Packaging. A World of Difference.


    Graphic Packaging is an Equal Opportunity Employer. All candidates will be evaluated on the basis of their qualifications for the job in question. We do not base our employment decision on an employee's or applicant's race, color, religion, age, gender or sex (including pregnancy), national origin, ancestry, marital status, sexual orientation, gender identity, genetic identity, genetic information, disability, veteran/military status or any other basis prohibited by local, state, or federal law. Click here to view the Poster, EEO is the Law.


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